Regulations

1. GENERAL PROVISIONS

1.1. RSU SU ISC 2020 will take place at Rīga Stradiņš University on 27 and 28 March 2020.

1.2. Applications for participation at the ISC shall be announced by the ISC Organising Committee.

1.3. The decision on amendments to the ISC Regulations shall be taken by RSU SU Board.

1.4. The ISC Regulations shall be published on the website of RSU SU sp.rsu.lv and on the conference website isc.rsu.lv.

1.5. Acceptance and supervision of conference abstracts shall be provided by RSU SU and the ISC Organising Committee. The evaluation of the abstracts shall be ensured by an independent panel of experts.

1.6. The working language of the conference is English.

1.7. The conference will feature the following sections of Health Sciences: Internal Medicine I (Cardiology, Pulmonology); Internal Medicine II (Gastroenterology, Nephrology, Endocrinology, Rheumatology); Surgery I (Cardiac-, Thoracic-, Vascular Surgery); Surgery II (General-, Visceral-, Endocrine-, Paediatric- Surgery, Urology); Oncology & Haematology; Basic & Preclinical Science (Morphology, Pathology, Genetics); Dentistry, Maxillofacial Surgery & Otorhinolaryngology, Otorhinolaryngologic Surgery; Ophthalmology; Gynaecology, Gynaecological Surgery, Obstetrics, Perinatology; Paediatrics; Public & Global Health, Occupational Medicine, Nutrition, Rehabilitation; Traumatology, Orthopaedics, Sports Medicine, Radiology, Trauma and Orthopaedic Surgery; Emergency Medicine, Anaesthesiology, Reanimatology; Biochemistry, Pharmacology, Physiology; Infectious Diseases, Microbiology, Dermatology, Immunology, Allergology; Neurology, Psychology, Psychiatry, Psychotherapy; Case Reports, Small Case Series.

1.7. The conference will feature the following sections of Social Sciences: Law; Economics; Political Science / International Relations; Communication.

1.8. In the event that less than seven abstracts are approved for participation in the ISC within one section, the ISC Organising Committee has the right to merge the sections or to transfer the submitted abstracts to another section.

1.9. In the event that more than fifteen abstracts are approved for participation in the ISC within one section, the ISC Organising Committee has the right to subdivide the sections or to transfer the abstracts submitted to another section.


2. PARTICIPATION IN THE CONFERENCE

2.1. The conference shall have the following possibilities for participation:

2.1.1. Active Participant - shall present his/her research work in the following format:

2.1.1.1. Oral presentation - the participant shall present his/her research work in the format of a PowerPoint (ppt, pptx) presentation. The presentation shall be completed and submitted in accordance with the procedure set by the ISC Organising Committee, which is published on the ISC website isc.rsu.lv in the section Presentation Requirements.

2.1.1.2. Poster presentation - the participant shall present a poster or spreadsheet. The poster presentation shall be made in accordance with the time and procedure set by the ISC Organising Committee, which is published on the ISC website isc.rsu.lv in the section Presentation Requirements.

2.1.2. Passive Participant - is free to attend any section and ask questions of his/her interest in the discussion part.

2.2. All the participants of the conference shall have the opportunity to apply for workshops, tours and other activities of the social programme in accordance with the procedure set by the ISC Organising Committee.

2.3. Information on the amount of the participation fee for a specified period of time will be available on the ISC website isc.rsu.lv  in the section Fees.

2.4. Participation fee for RSU students:

2.3.1. Active participation shall not be charged.

2.3.2. Passive participation shall not be charged if it is registered on the ISC website isc.rsu.lv not later than 5 working days before the ISC, after which the participation fee will be applied for passive participation in the amount set by the ISC Organising Committee.

2.5. Participation fee for students of other higher education institutions:

2.4.1. Active and passive participation shall be subject to fees in the amount set by the ISC Organising Committee.

2.4.2. The fee for active participation must be paid within 5 working days of the notification of the results by the Abstract Evaluation Commission. If no payment is made within 5 working days, participation in the conference shall be revoked.

2.6. Confirmation of passive participation in the conference shall be received within 3 working days after the application is registered on the ISC website isc.rsu.lv.

2.6. Payment for passive participation may also be made on the day of the conference according to the procedure and in the amount set by the ISC Organising Committee.

2.7. When registering a payment, the date of the payment of the participation fee shall be determined by the payment order.

2.8. The participation fee shall be non-refundable.


3. RESEARCH REQUIREMENTS

3.1. Students of any accredited higher education institution may participate in the conference with their research: students of first and second level professional programmes, Bachelor’s programmes and Master’s study programmes, including students on academic leave.

3.2. Students of the study programme “Residency in Medicine” and students of doctoral study programmes may not participate in the conference with their research.

3.3. Students whose studies are financed both from the state budget and their own funds may take part in the conference.


4. APPLICATION AND ABSTRACT SUBMISSION

4.1. Abstracts must be submitted at the time and in the order specified by the ISC Organising Committee and published on the ISC website isc.rsu.lv.

4.2. The Organising Committee may decide to extend the deadline for submitting abstracts by posting information on the ISC website at isc.rsu.lv.

4.3. One student may submit abstracts of multiple research papers in all sections except Case Report.

4.4. In the Case Report section, one student may submit an abstract of only one case description.

4.5. Abstracts based on literature reviews, including meta-analyses, shall not be accepted at the conference.

4.5. When submitting an abstract for research work, the student shall indicate only 1 section in which he/she wants to present the respective research.

4.6. Following the evaluation of the independent panel of experts, the ISC Organising Committee shall have the right to transfer the abstract to another section, upon notification to the first author as indicated by submitting the abstract.

4.7. It is prohibited to modify the abstracts and to change the sequence of the authors of the research after submitting abstracts.

4.8. The ISC organising team shall not be responsible for any grammatical or other errors in the abstracts.

4.9. The evaluation of applicants and the decision on approval of the abstracts for the conference shall be carried out by the Evaluation Commission (hereinafter - the Commission).

4.10. The applicant shall submit the abstract electronically by the date specified by the ISC Organising Committee on the platform indicated on the ISC website isc.rsu.lv.

4.11. When applying electronically to participate in the conference on the ISC website isc.rsu.lv, the applicant:

4.11.1. Shall complete the conference application.

4.11.2. Shall submit the abstract in the format and in accordance with the procedure established by the ISC Organising Committee.

4.12. If the submitted abstract does not comply with the specified format and requirements, it will not be accepted.

4.13. Upon application, the applicant agrees to the transfer of personal data to the third party concerned, insofar as it is necessary for the administration of the process.


5. EVALUATION OF ABSTRACTS AND NOTIFICATION OF RESULTS

5.1. The criterion for the evaluation of applications shall be the compliance of the applicants and the submitted documents with the requirements specified in the Regulations.

5.2. The abstracts submitted at previous year’s conference and presented at other conferences, shall not be accepted.

5.3. The evaluation of abstracts shall be carried out by the Commission within two weeks of the deadline for the submission of abstracts.

5.4. The results of the evaluation will be notified by the ISC Organising Committee within three weeks of the deadline for the submission of abstracts.


6. ABSTRACTS EVALUATION COMMISSION

6.1. The Commission shall consist of at least three members selected by the ISC Organising Committee: two to three experts in the field, one of whom may also be a representative of the statistical laboratory.

6.2. The Commission shall forward its decision on the evaluation of abstracts to the ISC Organising Committee within two weeks of the deadline for the submission of abstracts.

6.3. The ISC Organising Committee shall notify of the results of abstract evaluation not later than three weeks of the deadline for the submission of abstracts.


7. PRESENTATION OF RESEARCH AT THE CONFERENCE

7.1. The research shall be presented by its first named author.

7.2. The research may be presented by the co-author, giving at least 10 working day notice to the ISC Organising Committee.

7.3. A PowerPoint presentation of the oral presentation shall be submitted at least 3 working days prior to the opening of the conference. The presentation or any corrections shall not be accepted after the specified deadline.

7.4. Oral presentation shall last not more than seven minutes, followed by a three-minute discussion.

7.5. Case Report / Case Report Series shall last not more than five minutes followed by a three-minute discussion.

7.6. Poster presentation shall last not more than three minutes followed by a two-minute discussion.

7.7. The co-authors of the research may also participate in the discussion and answer questions.


8. RESEARCH ASSESSMENT AT THE CONFERENCE

8.1. Oral and poster presentations shall be assessed by the panel composed of at least three local and/or foreign experts in the field.

8.2. The presentation of the work shall be followed by a discussion part in which the panel of experts shall ask at least one question.

8.3. By answering the questions put by the panel of experts, all the authors present may participate in the discussion and answer them.


9. CASE REPORT FINAL

9.1. The seven to ten top-ranked research work in the Case Report section shall be nominated for a Case Report Final, which is decided by the panel of experts.

9.2.  Results for the Final shall be published on the ISC website isc.rsu.lv and announced on social networks not later than 18.00 of the first day of the conference.

9.3. Presentation time limit shall be eight minutes (five minutes for presentation and three minutes for discussion).

9.4. As part of the discussion, the panel of experts shall ask at least one question.

9.5. In the Case Report Final, the presentations shall be assessed by the panel of at least three experts from different fields.

9.6. The results of the Case Report Final shall be announced at the ISC closing event.


10. GRAND PRIX FINAL

10.1. First-prize winners of oral presentations from each Health Sciences section, except Case Report section, shall be nominated for the participation in the Grand Prix Final. The first author or one of the co-authors shall repeat the presentation.

10.2. Results for the Final shall be published on the ISC website isc.rsu.lv and announced on social networks not later than 12.00 of the second day of the conference.

10.3. Presentation time limit shall be eight minutes (five minutes for presentation and three minutes for discussion).

10.4. As part of the discussion, the panel of experts shall ask at least one question.

10.5. Grand Prix Final presentations shall be assessed by the panel of at least three experts from different fields.

10.6. The results of the Grand Prix Final will be announced at the ISC Closing ceremony.


11. NOTIFICATION OF THE RESULTS

11.1. The results of oral presentations of all sections, poster presentations, the results of the Case Report and Grand Prix Finals shall be announced at the closing ceremony at the time and in accordance with the procedure specified by the ISC Organising Committee.

11.2. The winners shall receive diplomas and awards as determined by the ISC Organising Committee. The ISC Organising Committee shall not assume any responsibility for lost awards.

11.3. Association, company and other awards may be presented at the closing ceremony.

11.4. Awards not taken within 20 working days of the closing ceremony shall not be retained. It is possible to agree on taking awards by writing to the e-mail info.isc@rsu.lv.

11.5. After the closing ceremony, all winners shall be published on the conference website isc.rsu.lv.